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Expenses ​

Here you'll learn how to register costs for the team, attach a receipt, and see what's been spent.

What is the expense list? ​

The expense list is the team's shared cashbook. You see all costs sorted by date with amount, category, and who paid.

Categories ​

  • Ammunition
  • Equipment
  • Building material
  • Fodder
  • Salt stone
  • Lodging
  • Food
  • Transport
  • Dog handler
  • Permits
  • Other

View expenses ​

  1. Tap Expenses on the home screen
  2. Expenses are grouped by month with the newest month on top
  3. Use the filters at the top to narrow by category, by member, or to show Only mine

Each row shows description, amount in SEK, payer, date, and category. Expenses that have been paid out are tagged Paid out.

Outstanding to pay out ​

For administrators (secretary and team lead), a summary Outstanding to pay out is shown at the top. It totals all expenses that have not yet been marked paid out and splits the amount per person. This makes it easy to see who the team owes money to.

Requires administrator role

Only secretary and team lead can mark expenses as paid out or undo a payout. Regular members see the summary but cannot change status.

On an expense, administrators can:

  1. Open the expense
  2. Tap Mark as paid out once the money has been transferred
  3. The date and who marked the payout are saved on the expense
  4. Tap Undo payout if you marked it by mistake

Create an expense ​

All members can register expenses:

  1. Tap the + button in the top-right corner
  2. Enter amount, category, description, and date
  3. Optionally link the expense to a calendar event
  4. Add a receipt if you have one. Tap the receipt slot and pick Take photo to photograph the receipt directly, Choose from library for an image you already have, or Choose file for a PDF
  5. Tap Save

Example

After a work day where the team bought materials for 1 200 kr: register the expense with category Building material, photograph the receipt, and link it to the event "Work day 15 May".

Edit and delete ​

You can edit and delete expenses you created yourself. Administrators can change all expenses.

Deletion can't be undone

A deleted expense is gone. Save a copy of the receipt elsewhere if you need it for bookkeeping.

See also: Billing, Calendar